Buildings & Grounds Use Policy and Applications

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Building and Grounds Use Policy (Meeting Rooms)

I. The Spartanburg County Public Libraries’ Behavior Policy stipulates appropriate behavior for meeting room conduct. The person(s) or organization(s) conducting the meetings accept full responsibility for proper conduct and for any damage to Library property by those attending. A responsible adult must be present at all meetings.

II. Priority for use will be given to Library-related programs and those co-sponsored by the Library.

III. Spartanburg County nonprofit groups will be granted permission for free use of the meeting areas on a first-come, first-served basis, provided they have completed a meeting room application and provided reliable contact information. For-profit users and out of county nonprofit groups will pay a rental fee, as detailed in the library’s current fee schedule.

IV. If using audio-visual equipment, applicant for use of a meeting area must first complete an Audiovisual Equipment Reservation form at least 48 hours in advance. The groups/individuals using Library equipment are responsible for damage, loss or theft of equipment for which they sign.

V. Meetings may only be booked 90 days out of the current date for all locations.

VI. Users of the facilities may charge for registration or materials used in the program or allow membership fees to be collected. Money may not be collected for any other purpose. Sale of services or goods on site is prohibited unless sponsored by the Library. The Library will not take registrations or collect money for non-Library sponsored events.

VII. Organizations or individuals using Library meeting areas shall be required to indemnify and hold harmless the Library from any and all claims or actions attributable to the use of the Library facilities. Depending on the proposed use, the sponsors may be required to provide a certificate of insurance naming the Library as additional insured.

VIII. No signs or equipment may be installed or posted on library property without prior approval.

IX. The library reserves the right to move an activity or program to another suitable location within the library.

X. Use of the library meeting rooms does not imply endorsement by the library staff or Trustees of the viewpoints presented.

XI. Users of the facilities must allow the appropriate amount of time for set up and clean up. Events with food must take trash out at Branch libraries. If room is not properly cleaned after meeting than the libraries reserve the right to charge the organization a clean up fee.

XII. Notice of cancellation must be made at least 24 hours in advance. Two cancellations without proper notice or no shows will result in forfeiture of meeting room privileges for a 12 month period.

Adopted: 10/10

More Information:

To make reservations at the
Headquarters Library,
please call 864-596-3507 or email at mtgrooms@infodepot.org.

To make reservations at
a branch library,
please call the individual branch.

Meeting Room Application

Audio/Visual Equipment Application