Building and Grounds Use Policy (Meeting Rooms)

I. The Spartanburg County Public Libraries’ Behavior Policy stipulates appropriate behavior for meeting room conduct. The person(s) or organization(s) conducting the meetings accept full responsibility for proper conduct and for any damage to Library property by those attending. A responsible adult must be present at all meetings.

II. Priority for use will be given to Library-related programs and those co-sponsored by the Library.

III. Nonprofit groups will be granted permission for free use of the meeting areas on a first-come, first-served basis, provided they have completed a meeting room application and provided reliable contact information.  For-profit users will pay a rental fee, as detailed in the library’s current fee schedule.

IV. If using audio-visual equipment, applicant for use of a meeting area must first complete an Audiovisual Equipment Reservation form at least 48 hours in advance.  The groups/individuals using Library equipment are responsible for damage, loss or theft of equipment for which they sign.

V. A series of ongoing meetings may only be booked 6 months in advance of the current date. Single events or meetings may not be made more than one year in advance for Headquarters, and three months for branches.

VI. Users of the facilities may charge for registration or materials used in the program or allow membership fees to be collected. Money may not be collected for any other purpose. Sale of services or goods on site is prohibited unless sponsored by the Library. The Library will not take registrations or collect money for non-Library sponsored events.

VII. Organizations or individuals using Library meeting areas shall be required to indemnify and hold harmless the Library from any and all claims or actions attributable to the use of the Library facilities. Depending on the proposed use, the sponsors may be required to provide a certificate of insurance naming the Library as additional insured.

VIII. No signs or equipment may be installed or posted on library property without prior approval.

IX. The library reserves the right to move an activity or program to another suitable location within the library.

X. Use of the library meeting rooms does not imply endorsement by the library staff or Trustees of the viewpoints presented.

Adopted: 2/21/2008